Operations & training platform
Turn your SOPs into an operating system, not a file cabinet
Upload the procedures, training material, forms and checklists your company already runs on. OPPS Academy structures them into one searchable, AI-assisted workspace — with your company's content kept in its own isolated environment.
- One workspace per company
- Isolated by design, enforced in the database
- Every answer traces to a source document
- Server-side role & permission checks
Before & after
Your operational knowledge already exists. It's just scattered.
Most companies don't lack procedures — they lack one place to find them. OPPS Academy doesn't ask you to rewrite anything; it structures what you already have.
The platform
One workspace, every part of how your team operates
Nothing rewritten, nothing invented: where a source document leaves a field blank, the hub says so.
Live in the product
Every tab is a real part of the workspace
These are simplified, on-brand recreations of the actual OPPS Academy interface — not stock mockups. Switch tabs to see how procedures, training, checklists, search, the assistant and administration each show up for your team.
See the full product tourPurpose & scope
Applies to all site employees. Defines how an incident is reported, escalated and closed.
- 1Stop the task and secure the area
- 2Notify the shift supervisor immediately
- 3Complete the incident form before end of shift
From documents to operations
What happens to your documents once you upload them
A straight line from what you already have to what your team actually uses — with an admin reviewing before anything goes live.
Upload
Your existing SOPs, training material, forms and checklists — as they are today.
OPPS structures it
Documents are analyzed and classified into procedures, training and checklists.
Admin reviews
Nothing publishes unassisted. A company administrator checks it first.
Publish
The admin approves and assigns access by role, team or category.
Employees operate
Your team finds, follows and completes procedures, training and checklists.
Search & AI answer
Search and the assistant work only over what's been approved and published.
Role-based access
Everyone sees the knowledge relevant to their job
Not one shared library everyone scrolls through — each person's workspace is scoped to the responsibilities they've been assigned.
Employee
Sees what's assigned to their role — nothing more, nothing less.
- Assigned procedures
- Required training
- Checklists to complete
- Search & assistant
Manager / Trainer
Sees their team's progress, not the whole company's.
- Team assignments
- Completion tracking
- Submitted forms & reviews
- Training oversight
Company Administrator
Controls structure, access and what's published — scoped to their company.
- Document upload & intake
- Categories & structure
- Users & roles
- Review & publishing
Equipment Inspection Checklist
Built for the floor, not just the office
Your team isn't sitting at a desk. Neither is OPPS.
The same procedures, training and checklists your admins publish are just as usable from a phone on a warehouse floor, a job site or a shop counter as they are from a laptop.
- Find the right procedure without scrolling a shared drive
- Follow steps in order, right where the work is happening
- Tick off a checklist and submit it on the spot
- Ask a question and get an answer sourced from real documents
How it works
Onboarding is a guided process, not a technical project
No developer, no IT project, no reformatting your documents first. You don't need to rebuild all your SOPs before you start — bring what you have today.
- Step 1
Create the company workspace
- Step 2
Add company identity
- Step 3
Invite the team
- Step 4
Upload existing material
- Step 5
Structure operational knowledge
- Step 6
Review
- Step 7
Publish
- Step 8
Operate and keep adding knowledge
Source traceability
Every answer traces back to a real document
Nothing employees see is generated from nowhere. Each step is linked back to the one before it, so anyone can verify where information came from.
Built as one platform, kept as separate companies
OPPS Academy runs the same SOP engine, training academy, search and AI assistant for every company — but each company's documents, users and knowledge base live in their own isolated workspace.
- Every company's documents, users, training and search results are scoped to that company alone — never a shared library across customers.
- Isolation is enforced at the database level, not just hidden behind the interface.
- Any support-level access to your workspace is explicit, time-limited and logged — our team doesn't get standing access to your data.
Company Admin
Manages your own users, roles, categories, content and training — scoped entirely to your company, with no cross-tenant visibility.
Enforced isolation
Tenant separation is enforced where it matters — at the database and API layer, not only hidden in the interface.
No standing internal access
Our team doesn't get an open view into your workspace. Support access is explicit, time-limited and logged — never silent, never by default.
Where it fits
Built for teams that run on procedures, not policy binders
OPPS Academy fits any company where employees need to follow documented procedures, forms and training to do their job — these are the kinds of operations it's built for, not a list of current customers.
Ready to see your own documents inside OPPS Academy?
Talk to us about your SOPs, training material and forms — we'll walk through how they'd map into a workspace built for your company.